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Section 23
Examination of bids
(1) The bids opened by the public body according to section 22 shall be submitted to the evaluation committee.
(2) Before evaluating the bids submitted in accordance with sub-section (1), the said committee shall examine the bids to determine the following points:-
(a) whether the documents confirming that the bidder is eligible to submit the bid according to the law have been submitted or not,
(b) Whether or not the bid has been completed as per the instructions given to the bidder in the documents related to the bid and whether or not the bid has been duly stamped by the bidder or his authorized representative,
(c) If a security is to be submitted with the bid, whether the security of the type, duration and amount mentioned in the documents related to the bid is attached or not,
(d) Whether or not the bid is substantially effective in accordance with the technical specifications mentioned in the tender documents and the terms of the purchase agreement attached to the same documents.
(3) In accordance with clause (b) of sub-section (2), while testing the completeness of the bid, the following things should be tested:-
(a) Whether or not the document of authority given to the authorized representative or local agent of the bidder has been submitted,
(b) Whether or not a joint venture agreement, if necessary, has been submitted (c) Whether the documents proving the eligibility of the bidder and the goods mentioned by him have been submitted or not,
(d) Whether the necessary documents related to the bidder's qualifications have been submitted or not,
(e) If a rate analysis is required to be submitted according to the tender documents, whether such rate analysis is submitted or not (f) Other matters as specified.
(4) The public body may request necessary information from the bidder in the course of examining the bid according to this section.
(5) The relevant bidder shall provide the information requested by the public body according to sub-section (4) to the public body, and the price of the bid or other essential matters cannot be changed or manipulated by providing such information.
(6) If pre-qualification has been determined and the bids are examined, the bidder's qualifications are in accordance with the pre-qualification orNo, it will have to be tested.
(7) If it is found that the qualification of the previous qualification has substantially decreased during the qualification test according to sub-section (6), the tender of such bidder shall be cancelled.
(8) If any arithmetical error is found in the bid during the examination of the bid according to this section, the public body may correct such error and if there is a difference between the unit rate and the total amount after correcting the error, the unit rate shall be valid and the total amount shall be corrected according to the same rate.
(9) If the amount mentioned by the bidder in the bid is different in numbers and letters, the amount written in letters will be valid.
(10) If the error is corrected according to sub-section (8) or (9), the relevant bidder should be given the information that the error has been corrected.
(2) Before evaluating the bids submitted in accordance with sub-section (1), the said committee shall examine the bids to determine the following points:-
(a) whether the documents confirming that the bidder is eligible to submit the bid according to the law have been submitted or not,
(b) Whether or not the bid has been completed as per the instructions given to the bidder in the documents related to the bid and whether or not the bid has been duly stamped by the bidder or his authorized representative,
(c) If a security is to be submitted with the bid, whether the security of the type, duration and amount mentioned in the documents related to the bid is attached or not,
(d) Whether or not the bid is substantially effective in accordance with the technical specifications mentioned in the tender documents and the terms of the purchase agreement attached to the same documents.
(3) In accordance with clause (b) of sub-section (2), while testing the completeness of the bid, the following things should be tested:-
(a) Whether or not the document of authority given to the authorized representative or local agent of the bidder has been submitted,
(b) Whether or not a joint venture agreement, if necessary, has been submitted (c) Whether the documents proving the eligibility of the bidder and the goods mentioned by him have been submitted or not,
(d) Whether the necessary documents related to the bidder's qualifications have been submitted or not,
(e) If a rate analysis is required to be submitted according to the tender documents, whether such rate analysis is submitted or not (f) Other matters as specified.
(4) The public body may request necessary information from the bidder in the course of examining the bid according to this section.
(5) The relevant bidder shall provide the information requested by the public body according to sub-section (4) to the public body, and the price of the bid or other essential matters cannot be changed or manipulated by providing such information.
(6) If pre-qualification has been determined and the bids are examined, the bidder's qualifications are in accordance with the pre-qualification orNo, it will have to be tested.
(7) If it is found that the qualification of the previous qualification has substantially decreased during the qualification test according to sub-section (6), the tender of such bidder shall be cancelled.
(8) If any arithmetical error is found in the bid during the examination of the bid according to this section, the public body may correct such error and if there is a difference between the unit rate and the total amount after correcting the error, the unit rate shall be valid and the total amount shall be corrected according to the same rate.
(9) If the amount mentioned by the bidder in the bid is different in numbers and letters, the amount written in letters will be valid.
(10) If the error is corrected according to sub-section (8) or (9), the relevant bidder should be given the information that the error has been corrected.