(1) Every soldier who is appointed for the first time must fill four copies of the personal details form in the prescribed format.
(2) The records of the personal details of the following military persons will be kept by the following office:-
(a) Personal details of military personnel of all ranks Military Archives,
(b) In the case of military personnel of officer rank, the Department of Military Archives in addition to the Military Secretary, and
(c) In the case of military personnel of rank and below, the additional staff department (organization and operation) of the military archives.
(3) According to sub-rule (2), the record-keeping office shall be responsible for updating all the details of military personnel including transfer, promotion, action etc. in the personal details.
(4) A copy of the personal details of the chief soldier or above shall be sent to the Ministry by the Nepali Army.