(1) According to the purchase agreement, when the public body pays the running bill or any other bill bill, it may be mentioned that it can be done according to the terms of the contract according to any or all of the following grounds:-
(a) On a monthly basis,
(b) on the basis of actual performance mentioned in Napi Kitab (Measurement Book) after technical measurement,
(c) If an index to measure the completed work is specified in the purchase agreement, upon receipt of such index and on the basis of the completed work if such index is not specified,
(d) on the basis of the quantity of work transferred or completed, and
(e) in accordance with sub-rule (1) of rule 122 or on the basis of the terms of the promissory note.
(2) In order to receive the payment of the running bill or any other bill, the supplier, builder, service provider or consultant shall submit the necessary documents according to the purchase agreement.
(3) The running bill or any other bill, invoice and document submitted as per sub-rule (1) shall be approved by the relevant authority within 30 (thirty) days and according to the purchase agreement, the public body shall also pay such bill or invoice within the same period.
(4) When making payment according to sub-rule (1), the public body shall deduct five percent of the amount mentioned in the running or other bill or invoice as retention money. However, if there is a provision in the original agreement that retention money should not be deducted due to the specific nature of the purchase other than the construction work, such amount will not be deducted.
(5) If it is mentioned in the purchase agreement that the supplier, builder, service provider or consultant will give a certain amount or percentage discount of such payment if the public body pays the amount as per the bill or invoice quickly, then the public body shall pay only after deducting the discount amount.< br> (6) The public body may make the following provisions in the procurement contract:-
(a) If the payment amount written in any previous running bill or any other bill in the purchase contract has to be corrected due to any reason or by mistake, the public body itselfSuch payment amount may be corrected or modified in the subsequent running bill or any other bill invoice at the request of the contractor or related supplier, builder, service provider or consultant, and
(b) If the supplier, builder, service provider or consultant does not perform according to the terms of the purchase agreement, the public body may withhold or deduct the payment of the running bill or any other bill.
(7) The public body shall make the payment as per sub-rule (1) within the period mentioned in the purchase agreement. If the payment is not made within that period, the interest will have to be paid according to the purchase agreement.
(8) When paying more than twenty five thousand rupees to suppliers, builders, service providers or consultants, the payment should be made through account payable cheque.