(1) Budget and program approved by the City Council should be spent on the prescribed activities.
(2) When spending the amount within the related budget, it should be spent after getting approved by the Secretary. If the amount is within the approved budget but spent without the approval of the Secretary, if he deems it appropriate, he can approve it later.
(3) In accordance with sub-rule (2), when expenditure is approved by the Secretary, an account shall be kept along with the bill of expenditure. In the case of retail expenses up to "five hundred rupees" spent on work that cannot be billed, the employee who spends it must verify and get support from the authorized officer.
(4) It shall be the duty of the secretary to prepare and approve the survey, design, cost estimate and program of the development project and spend it within the limits set in the budget according to the rules and to achieve the goods in time according to the schedule and to coordinate the technical and administrative arrangements. In this regard, if there is a demand for necessary clearance to remove the obstruction, it will be the responsibility of the chief to provide the clearance in time.
(5) The Secretary shall be responsible for the amount taken over by him and the account of the same, bill payment or evidence to be kept by the Head of the Financial Administration Branch.
(6) When paying any amount, it should be checked whether the method has been reached or not. All receipts, bills, and reimbursements for expenses should be numbered consecutively and certified by the head of the financial administration branch by affixing a stamp indicating "paid".
(7) The secretary shall supervise his subordinate employees during financial transactions and make proper arrangements to keep cash, goods and other assets safe so that there is no misappropriation, loss or negligence. Even if the work you have to do is done by the employee under you, he will remain responsible for such work.
(8) The secretary shall submit the monthly invoices of accounts to the relevant body at the specified time (9) In financial transactions by carrying out the work assigned by the Secretary and the responsibility of keeping accounts of financial transactionsIn order to help him and according to the prevailing law, the duty of the head of the financial administration branch is to check whether the accounts have been met or not according to this rule and submit them to the body to be audited.
(10) The head of the financial administration branch of the business that has not completed the process of this regulation and the prevailing law shall not give payment or submit the payment or recommend the payment. If there is a difference between the secretary and the head of the financial administration branch regarding the conduct of financial transactions and payment, it shall be done according to the decision of the secretary. The head of the financial administration branch must give the information about such a decision in writing to the head of the municipality within seven days of the implementation of the decision. Within seven days of receiving such information, the head of the municipality shall be asked by a committee consisting of a member of the concerned municipality and the head of the branch of the internal audit branch to submit a report to the municipality. Based on the report received in this way, the municipality shall take necessary action within seven days.