(1) If the public body has to purchase an amount of more than ten lakh rupees annually, it shall prepare the annual purchase plan for the next financial year while preparing the estimated annual program and budget for the next financial year. While preparing the purchase plan, if a purchase master plan has also been prepared according to Rule 7, the basis of such master plan should also be taken.
(2) The public body shall mention the following in the annual procurement plan as per sub-rule (1):-- (a) Details regarding the type of procurement, (b) Possible package of procurement, (c) Time schedule of procurement actions, (d) Procurement method, ( e) Type of contract for purchase, and. (f) Matters determined from time to time to be included in the annual procurement plan by the Public Procurement Monitoring Office.
(3) In the time table as per clause (c) of sub-rule (2), the time period for doing the following work should be mentioned:-
(a) Preparation of specifications in case of purchase of goods,
(b) Preparation of cost estimates for procurement,
(c) Preparation of sealed tender form, proposal for pre-qualification or invitation to tender or proposal for consultancy services,
(d) Publishing notices for sealed bids, pre-qualification proposals, invitations to tenders or soliciting proposals for consultancy services,
(e) evaluating sealed bids, pre-qualification proposals, bids or proposals for consulting services,
(f) accepting sealed bids, pre-qualification proposals, bids or proposals for consulting services,
(g) Contracting,
(h) commencement of work, and
(i) Completion of work.
(4) The head of the public body shall send one copy of the annual procurement plan prepared in accordance with this regulation to the taluk office and the Ministry of Finance along with the estimated annual program and budget for the coming financial year.
(5) After receiving the approved program and budget for the current financial year, the head of the public body shall revise and approve the annual procurement plan prepared in accordance with this rule.and one copy of such plan should be sent to Taluk Office, Treasury and Accounts Controller Office and Public Procurement Monitoring Office.