: (1) Every company shall keep the details of the proceedings in the general meeting (minutes) in a separate book and the details shall be signed by the chairman of the meeting and the company secretary if the company secretary is present. In the case of a company without a company secretary, the statement must be signed by the chairman of the relevant meeting and a representative of the shareholders appointed by the majority of the general meeting.
(2) When keeping the details as per sub-section (1), how the notice of the meeting was issued, how many shareholders were present & if they attended the general meeting through video conference or other similar technology, the number of directors who attended the general meeting, what percentage of the total shares were represented, what decisions were taken in the meeting All things must be disclosed, such as the result of the voting, etc.
(3) Details written in accordance with this section shall be sent to the shareholders within thirty days of the general meeting. But if a company publishes that information in a national daily newspaper, it does not have to be sent to the shareholders.
(4) Details of the proceedings of the general meeting held in accordance with sub-section (1) shall be kept at the registered office of the company. If a shareholder wants to see such details during office hours, the company secretary or other employees designated by the company must allow it to be seen.
(5) If a shareholder wants to get a copy of the details of the proceedings of the general meeting, the company shall provide the copy by obtaining the fee as specified in the regulations.