: (1) According to sub-section (2) of section 72 of the Act, the cooperative organization shall keep the records of its operations as well as its transactions in the manner and format prescribed by the accounting department.
(2) While recording and maintaining accounts according to sub-rule (1), in addition to other taxes, the following books, account books and details shall also be kept:- (a) Membership registration book as per Schedule-3, Schedule-9, Schedule-10 and Schedule-11. > (b) Separate proceedings of the preliminary general meeting, general meeting, special general meeting and meetings of committees, audit supervision committee, sub-committees,
(c) Cash Book,
(d) If the cooperative has done any business with any other person or organization or association or body, the registered book showing such business,
(e) Share Register Book,
(f) « stock register book,
(g) Karkan Transaction Register Book,
(h) Balance and Audit Account,
(i) Separate accounts and subsidiary accounts relating to income, expenditure, assets and liabilities,
(h) Check list, income-expenditure and statement of position, (t. Other records and accounts prescribed by the department from time to time.
(3) Cooperative organizations with assets exceeding five million rupees shall maintain the records to be kept in accordance with sub-rule (1) and also manage the electronic usage program (application software) as prescribed by the accounting department.
(4) The cooperative organization shall also enter the details of its institutional and commercial transactions in the management information system specified by the department. However, nothing written in it shall be considered as an obstacle to protect the information which is confidential according to the prevailing law, including the personal savings of the member.
(5) Cooperatives, organizations must protect basic records and accounting pages of transactions with security (backup) arrangements.