(1) The officer granting leave shall keep a record of the leave of civil servants working under him. Every office shall send the record of the leave, except for Bhaipari and festival leave, to the civil library and the office for recording salary expenses within thirty days of the end of the year.
(2) If a civil servant is transferred or promoted from one office to another office, the notice of transfer or promotion as well as the leave record must be sent to the current office. The record of such leave should be kept as per schedule-14.
(3) A copy of the record of leave as per sub-rule (2) shall also be given to the concerned employee. When action is taken for promotion, it will be the responsibility of the concerned department or ministry of the civil servant to submit the record of such leave.